Forms & Resources
- Purchase Request Form
- Payroll Action Request Form
- Texas Sales and Use Tax Exemption Certificate
- Department of Finance – Payment & Travel Cards
- Individual Reimbursement Form
- Substitute W-9 Form
- State of Texas Employee Statement
- Special Mailing Form
- Vendor Direct Deposit Authorization
- Direct Deposit authorization Form-for Employee Reimbursements-Travel and Purchase
- Documentation in Lieu of Receipt or Invoice
Each department may have specific requirements for purchasing. Please review the tab for your department at the bottom of this page.
The university has delegated all colleges and their departments the ability to expedite the purchasing of equipment, supplies, and other services that are less than $9,999.99 in value. Purchase requests that are equal to or greater than $9,999.99 may require processing through the Department of Procurement Services. Remember to allow extra processing time for all purchases over $9,999.99.
A purchase request is required for all purchases made for the college or its departments. Examples include: printing, catering, professional memberships, and office supplies.
Making a Purchase
Faculty and/or staff needing to make a purchase should submit a purchase request to their supervisor for approval. After getting the approval give the purchase request to your business office. The business office staff will facilitate the purchase.
If you have any questions about the purchasing process please contact your department’s business office.
Using a Payment Card
After submitting an approved purchase request, your business office may provide you with a departmental payment card to make the purchase. All payment cards are checked out and in by the business office. After you have purchased your item or service, please provide the receipt of purchase to your business office and immediately return the card. If you are making an online purchase, do not save the card information with your site account. Texas sales tax may not be charged on these cards.
All reimbursements are processed with an approved purchase request and the original receipt(s) for whatever is to be reimbursed. The college/department cannot reimburse individuals on tax spent on items. It is in your best interest to avoid purchasing items without using a college or department payment card.